(Excel examples for Beginners)
In this end-to-end excel example, you will learn – Excel formula for Beginners – How to Sum top n values with criteria in Excel.
Excel formula for Beginners – How to Sum top n values with criteria in Excel
Generic formula
=SUMPRODUCT(LARGE((range=criteria)*(values),{1,2,3,N}))
Explanation
To sum the top n values in a range matching criteria, you can use a formula based on the LARGE function, wrapped inside the SUMPRODUCT function. In the generic form of the formula (above), range represents a range of cells that are compared to criteria, values represents numeric values from which top values are retrieved, and N represents the idea of Nth value.
In the example, the active cell contains this formula:
=SUMPRODUCT(LARGE((color=E5)*(value),{1,2,3}))
Where color is the named range B5:B12 and value is the named range C5:C12.
Here’s how the formula works
In its simplest form, LARGE returns the “Nth largest” value in a range with this construction:
=LARGE (range,N)
So, for example:
=LARGE (C5:C12,2)
will return the 2nd largest value in the range C5:C12, which is 12 in the example shown.
However, if you supply an “array constant” (e.g. a constant in the form {1,2,3}) to LARGE as the second argument, LARGE will return an array of results instead of a single result. So, the formula:
=LARGE (C5:C12, {1,2,3})
will return the 1st, 2nd, and 3rd largest value C5:C12 in an array like this:{12,12,10}
So, the trick here is to filter the values based on color before LARGE runs. We do this with the expression:
(color=E5)
Which results in an array of TRUE / FALSE values. During the multiplication operation, these values are coerced into ones and zeros:
=LARGE({1;0;1;0;1;1;0;0}*{12;12;10;9;8;8;7;5},{1,2,3})
So the final result is that only values associated with the color “red” survive the operation:
=SUMPRODUCT(LARGE({12;0;10;0;8;8;0;0},{1,2,3}))
and the other values are forced to zero.
Note: this formula won’t handle text in the value range. See below.
Handling text in values
If you have text anywhere in the value ranges, the LARGE function will throw a #VALUE error and stop the formula from working.
To handle text in the value range, you can add the IFERROR function like this:
=SUM(IFERROR(LARGE(IF((color=E5),value),{1,2,3}),0))
Here, we trap errors from LARGE caused by text values and replace with zero. Using IF inside LARGE requires that the formula be entered with control + shift + enter, so we switch to SUM instead of SUMPRODUCT.
Disclaimer: The information and code presented within this recipe/tutorial is only for educational and coaching purposes for beginners and developers. Anyone can practice and apply the recipe/tutorial presented here, but the reader is taking full responsibility for his/her actions. The author (content curator) of this recipe (code / program) has made every effort to ensure the accuracy of the information was correct at time of publication. The author (content curator) does not assume and hereby disclaims any liability to any party for any loss, damage, or disruption caused by errors or omissions, whether such errors or omissions result from accident, negligence, or any other cause. The information presented here could also be found in public knowledge domains.
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