Excel formula for Beginners – How to Sum bottom n values with criteria in Excel


(Excel examples for Beginners)

In this end-to-end excel example, you will learn – How to Sum bottom n values with criteria in Excel.


How to Sum bottom n values with criteria in Excel

Generic formula



To sum the bottom n values in a range matching criteria, you can use an array formula based on the SMALL function, wrapped inside the SUM function. In the generic form of the formula (above), range1 represents the range of cells compared to criteriarange2 contains numeric values from which bottom values are retrieved, and N represents “nth”.

In the example, the active cell contains this formula:


Where color is the named range B5:B12 and value is the named range C5:C12.

Note: this is an array formula and must be entered with control + shift + enter.

Here’s how the formula works

In its simplest form, SMALL returns the “Nth smallest” value in a range with this construction:

=SMALL (range,N)

So, for example:

=SMALL (C5:C12,2)

will return the 2nd smallest value in the range C5:C12, which is 5 in the example shown.

However, if you supply an “array constant” (e.g. a constant in the form {1,2,3}) to SMALL as the second argument, SMALL will return an array of results instead of a single result. So, the formula:

=SMALL (C5:C12, {1,2,3})

will return the 1st, 2nd, and 3rd smallest value C5:C12 in an array like this: {4,5,7}.

So, the trick here is to filter the values based on color before SMALL runs. We do this with an expression based on the IF function:


This builds the array of values fed into SMALL. Essentially, only values associated with the color red make it into the array. Where color equals “red”, the array contains a number, and where the color is not red, the array contains FALSE:


The SMALL function ignores the FALSE values and returns the 3 smallest values in the array: {4,8,10}. The SUM function returns the final result, 22.

Personal Career & Learning Guide for Data Analyst, Data Engineer and Data Scientist

Applied Machine Learning & Data Science Projects and Coding Recipes for Beginners

A list of FREE programming examples together with eTutorials & eBooks @ SETScholars

95% Discount on “Projects & Recipes, tutorials, ebooks”

Projects and Coding Recipes, eTutorials and eBooks: The best All-in-One resources for Data Analyst, Data Scientist, Machine Learning Engineer and Software Developer

Topics included: Classification, Clustering, Regression, Forecasting, Algorithms, Data Structures, Data Analytics & Data Science, Deep Learning, Machine Learning, Programming Languages and Software Tools & Packages.
(Discount is valid for limited time only)

Disclaimer: The information and code presented within this recipe/tutorial is only for educational and coaching purposes for beginners and developers. Anyone can practice and apply the recipe/tutorial presented here, but the reader is taking full responsibility for his/her actions. The author (content curator) of this recipe (code / program) has made every effort to ensure the accuracy of the information was correct at time of publication. The author (content curator) does not assume and hereby disclaims any liability to any party for any loss, damage, or disruption caused by errors or omissions, whether such errors or omissions result from accident, negligence, or any other cause. The information presented here could also be found in public knowledge domains.

Learn by Coding: v-Tutorials on Applied Machine Learning and Data Science for Beginners

Please do not waste your valuable time by watching videos, rather use end-to-end (Python and R) recipes from Professional Data Scientists to practice coding, and land the most demandable jobs in the fields of Predictive analytics & AI (Machine Learning and Data Science).

The objective is to guide the developers & analysts to “Learn how to Code” for Applied AI using end-to-end coding solutions, and unlock the world of opportunities!


Excel formula for Beginners – How to Sum top n values with criteria in Excel

Excel formula for Beginners – How to Sum if one criteria multiple columns in Excel

Excel formula for Beginners – How to Sum if multiple criteria in Excel