Excel formula for Beginners – How to Subtotal by category in Excel

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(Excel examples for Beginners)

In this end-to-end excel example, you will learn – How to Subtotal by category in Excel.


How to Subtotal by category in Excel

Generic formula



If you need to subtotal numbers by color, you can easily do so with the SUMIF function.

In the example shown, the formula in G5 is:


How this formula works

The SUMIF function takes three arguments: range, criteria, and sum_range. In this case, we are using:

Range: $B$4:$B$11 – This is the set of cells to which the criteria (a color from column F in this case) will be applied. This is an absolute reference that won’t change when the formula is copied down.

Criteria: F5 – a relative address that will changed when copied down. This reference simply picks up the criteria from the adjacent cell in column F.

Sum_range: $D$4:$D$11 –  This is the set of cells being summed by SUMIF, when the supplied criteria is TRUE. This is an absolute reference that won’t change when the formula is copied down.

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