Excel formula for Beginners – How to Subtotal by category in Excel

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(Excel examples for Beginners)

In this end-to-end excel example, you will learn – How to Subtotal by category in Excel.

 

How to Subtotal by category in Excel

Generic formula

=SUMIF(color_range,criteria,number_range)

Explanation

If you need to subtotal numbers by color, you can easily do so with the SUMIF function.

In the example shown, the formula in G5 is:

=SUMIF($B$4:$B$11,F5,$D$4:$D$11)

How this formula works

The SUMIF function takes three arguments: range, criteria, and sum_range. In this case, we are using:

Range: $B$4:$B$11 – This is the set of cells to which the criteria (a color from column F in this case) will be applied. This is an absolute reference that won’t change when the formula is copied down.

Criteria: F5 – a relative address that will changed when copied down. This reference simply picks up the criteria from the adjacent cell in column F.

Sum_range: $D$4:$D$11 –  This is the set of cells being summed by SUMIF, when the supplied criteria is TRUE. This is an absolute reference that won’t change when the formula is copied down.

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