Excel formula for Beginners – How to Count cells equal to either x or y

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(Excel examples for Beginners)

In this end-to-end excel example, you will learn – How to Count cells equal to either x or y.

 

How to Count cells equal to either x or y

Generic formula

=COUNTIF(rng,value1) + COUNTIF(rng,value2)

Explanation

To count the number of cells equal to either one value OR another, you use formula that uses the COUNTIF function twice. In the example shown, cell E5 contains this formula:

=COUNTIF(B5:B10,"apples")+COUNTIF(B5:B10,"pears")

How this formula works

COUNTIF counts the number of cells in a range that match supplied criteria. In this case, the criteria for the first COUNTIF is “apples” and the criteria for the second COUNTIF is “pears”. The first COUNTIF returns the count of cells in B5:B10 equal to “apples”, 2. The second COUNTIF returns the count of cells in B5:B10 equal to “pears”, 1. The formula simply adds both results together and returns a final result of 3.

COUNTIF is not case sensitive. The following formulas will return the same result:

=COUNTIF(range,"apples")
=COUNTIF(range,"APPLES")

Text versus numbers

Text values in COUNTIF criteria need to be enclosed in quotes (“”), but numbers do not. To count cells in a range equal to zero or 1, you can use:

=COUNTIF(rng,0) + COUNTIF(rng,1)

Alternative syntax

You can also use an array constant to count cells equal to either x or y, which looks like this:

=SUM(COUNTIF(range,{"x","y"}))

Adapted to the example shown, you can count cells equal to “apples” or “pears” with:

=SUM(COUNTIF(B5:B10,{"apples","pears"}))

When you provide multiple values to COUNTIF like this, it will return an array containing multiple results. The SUM function is used return a final SUM:

=SUM(COUNTIF(B5:B10,{"apples","pears"}))
=SUM({2,1})
=3

 

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