Personal Career & Learning Guide for Data Analyst, Data Engineer and Data Scientist

Excel is a powerful tool for data analysis, and one of the functions that can be especially helpful for counting values based on certain criteria is the COUNTIFS function. With COUNTIFS, you can count the number of cells in a range that meet multiple criteria, and you can use the OR logic to specify that a cell should be counted if it meets any of the criteria.

To use COUNTIFS, start by selecting the cell where you want the result to appear. Next, type the formula =COUNTIFS( and then specify the range that you want to count, followed by the criteria that you want to apply. For example, if you have a range of cells in column A, and you want to count the number of cells that contain either “apple” or “banana”, you would type the formula =COUNTIFS(A1:A10,”apple”,A1:A10,”banana”).

It’s important to note that the criteria in COUNTIFS must be enclosed in quotes, and that the range and criteria must be separated by commas. You can add additional criteria by simply adding more range/criteria pairs to the formula, for example =COUNTIFS(A1:A10,”apple”,A1:A10,”banana”,B1:B10,”red”).

With COUNTIFS, you can quickly and easily count the number of cells in a range that meet specific criteria, making it a useful tool for any data analyst. Whether you’re working with large amounts of data or just need to get a quick count of certain values, COUNTIFS is a versatile function that can save you time and help you get more out of your data.

Excel Example for Data Analyst – COUNTIFS with multiple criteria and OR logic

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