Excel Example for Data Analyst – Count visible rows only with criteria

Personal Career & Learning Guide for Data Analyst, Data Engineer and Data Scientist

When it comes to analyzing data in Microsoft Excel, it is often necessary to count the number of rows that meet certain criteria. This can be especially useful when working with large datasets and you only want to see the information that is relevant to you. In this article, we will be exploring how to count visible rows only with specific criteria in Excel.

To begin, you will need to set up your data in a way that makes it easy to filter and count the rows. Start by creating a table with headers for each of the columns. Then, input your data into the corresponding rows. It’s important to make sure that your data is organized and accurate to ensure that the results of your analysis are meaningful.

Once you have your data set up, you can filter it to show only the rows that meet the criteria you are interested in. For example, if you have a list of sales data and you only want to see the sales that were made in a certain region, you can filter the data by selecting the region column and applying a filter to show only the sales made in that region.

Next, you will use a formula to count the number of visible rows in your filtered list. One of the easiest and most popular formulas for this is the SUBTOTAL function. The SUBTOTAL function is specifically designed for use with filtered data and can perform a variety of calculations, including counting the number of visible rows.

To use the SUBTOTAL function, you will need to select the cell where you want to display the count and then type =SUBTOTAL(103, [range]). Replace [range] with the range of cells that you want to count, such as A1:A100. The 103 argument in the formula specifies that you want to perform a COUNT operation on the filtered data.

After you have entered the formula, press Enter and the count of visible rows in your filtered list will be displayed in the selected cell. You can also adjust your filter criteria and the count will automatically update to reflect the new filtered data.

In conclusion, counting visible rows in a filtered list with specific criteria is a simple and useful technique for data analysis in Microsoft Excel. By using the SUBTOTAL function, you can quickly and easily get the information you need to make informed decisions. Whether you are a beginner or an experienced data analyst, this technique will help you get the most out of your data.

Excel Example for Data Analyst – Count visible rows only with criteria

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Personal Career & Learning Guide for Data Analyst, Data Engineer and Data Scientist

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